Funding Conditions

Applications

1. By making an application you agree to abide by these conditions. 

2. Applicants agree to complete their application and provide the requested information by the deadline clearly stated on our website.   

3. Applicants agree to update the Foundation during the application process if there are significant changes to their artistic, or financial, plans or their contact details. 

4. The Foundation will not make grants retrospectively, or to projects which do not meet its stated objectives. 

5. The Foundation will acknowledge receipt of your completed application. 

6. The Foundation will collect, process and use personal data made available to us only for the purpose of dealing with your application.  

7. We will aim to let you know the Trustees’ decision within twelve weeks of the application deadline.  

8. The Trustees’ deliberations are confidential and the Foundation cannot undertake to provide applicants with detailed individual feedback. 

Grant Offers

1. Please confirm acceptance of any grant and the terms of its award within 10 days of receipt of an offer.  

2. On offer of a grant you will be given a grant reference number which must be quoted in all correspondence with the Foundation. 

3. Grants are to be used only for the specified purpose stated in your application. If there are any significant changes to your project as originally outlined, or to your financial plans, you must inform us as soon as possible. We will do our best to support you, but we do reserve the right to review the grant in this instance and continued funding is conditional on our renewed agreement in writing. 

4. Crediting: you must undertake to give public credit (online and/or in print) to support received from the Vaughan Williams Foundation. This includes in programme books; in scores, recordings, films, books or other funded publications as appropriate; and in relevant publicity and social media (@VWFndn). Our logo is available for download and should be used where ever possible.  When the grant has been given for the support of a living composer, or their music, please make sure the composer is made aware of the Foundation’s support. 

5. By accepting a grant you agree that we can disclose your (or your organisation’s) name and any grant paid to you (or your organisation) in any publication (electronic or otherwise), including annual accounts. 
   

6. When a project is cancelled or otherwise not implemented, the beneficiaries undertake to inform us promptly in writing of the reason for the cancellation. Should a project not go ahead, we reserve the right to claim back from the beneficiaries any funds already paid out.  

Reporting

1. We require confirmation in advance that your project is going ahead as planned – please confirm key delivery dates in advance ideally supported by an appropriate web link.  

2. Please send evidence in advance of grant payment of at least one instance of your credit for the Foundation’s support. 

3. Recordings/films/publications – please provide the Trustees with at least two final hard copies (or online access to the finished product if appropriate). 

4. Festivals/Performances/Events while it is not possible for the Foundation to be represented at all the events we support; we would welcome the offer in advance of two tickets for key performances. 

5. We do not ask for a formal report at the end of your project, although it always good to know informally how things have gone. 

Invoicing & Payment Schedule

1. It is your responsibility to invoice for payment according to the schedule below:
   – Commission fees – you can invoice once the completed score has been received and accepted, and (at least) two performance dates are confirmed.
   – Festivals/Performances – you can invoice one month before the first confirmed performance
   – Recordings/films – you can invoice once recording is completed, and a release date is confirmed.
   – Publications – we will agree the payment process on award of the grant.
   – Other projects – we will agree the payment schedule on award of the grant.
   – Larger grants may be paid in instalments – this will be discussed on award of the grant.

2. Invoicing for payment
   Please:
   – confirm that the project will proceed according to plan (or inform us of any significant changes)
   – send us at least one instance of your credit for the Foundation’s support (pdf or weblink).
   – email your invoice on headed paper (of the organisation or individual) and include the grant reference number and the details of the bank account for payment.
   

3. Every effort will be made to make prompt payment of grants by bank transfer once the terms of the grant have been complied with. Please confirm receipt of the grant payment within 10 days of payment.